ACA Deadline Looms: Insurance Data Transmittal to IRS Due Today

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Businesses face a very important deadline today and may face major penalties with the IRS if they don’t transmit certain information in on time.

Today marks a very important deadline for employers in regards to the Affordable Care Act. If employers do not transmit certain data to the IRS by June 30, they may be responsible for large fines and penalties. Read more:

http://bit.ly/29exhnF

Sorry, We Don’t Take Obamacare

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AMY MOSES and her circle of self-employed small-business owners were supporters of President Obama and the Affordable Care Act. They bought policies on the newly created New York State exchange. But when they called doctors and hospitals in Manhattan to schedule appointments, they were dismayed to be turned away again and again with a common refrain: “We don’t take Obamacare,” the umbrella epithet for the hundreds of plans offered through the president’s signature health legislation.

Read more:
http://nyti.ms/1qx9vb3

Workplace Bullying: How Two Red and Two Blue States Tackled the Issue

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State leaders in California, Minnesota, Tennessee and Utah addressed abusive conduct with various laws and regulations… Bullying is everywhere from the schoolyard to the brickyard. But what constitutes bullying? Rarely in the workplace do we find examples of physical bullying, but we certainly see many instances of workers intimidating or excluding their co-workers, managers berating employees for their performance and other forms of abuse.

Read more:
http://bit.ly/22hvO24

Is Your Employee Handbook a Contract of Employment? Well, does it Have a Disclaimer?

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A handbook that is a binding contract might be worse than no handbook at all. “Is your handbook a contract of employment or a compilation of discretionary policy statements? The answer depends on whether your handbook has a disclaimer telling employees that they are at-will and cannot rely on the handbook as a contract.” Read more:

http://bit.ly/1pxg8cZ

DOL Looks to Move the Needle on Paid Sick Leave

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“While I am not a fan of government mandates, we are woefully behind the rest of the world on paid time off for employees.” Last week, the Department of Labor announced proposed regulations that would expand paid sick leave to the employees of federal contractor and subcontractors. These regulations would implement Executive Order 13706, which President Obama announced last year. According to the DOL, these regulations will provide paid sick leave to 828,000 employees. Read more:

http://bit.ly/1QxZ6oh

The Performance Appraisal Is Driving Your Talent Away

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“There is a deep divide about the value of traditional performance appraisals. The argument is one of few HR topics elevated to C-suite conversations—The now-traditional performance appraisal with a rating scale, not linked to a competency model or professional development plan, does more harm than good to retain high-performing employees. Read more:

http://bit.ly/1W3BqJT

State-Level Brawls Over Medicaid Reflect Divide in G.O.P.

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A nation divided cannot stand — neither can our nation’s senators stand together when it comes to agreeing on expanding ACA regulations to encompass more Medicaid coverage for impoverished Americans. South Dakota Senator Dennis Daugaard said, “It bothers me that some people who can work will become more dependent on government.” Read more here:

http://nyti.ms/1QXWlz2

Why Companies Fail To Engage Today’s Workforce: The Overwhelmed Employee

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Last year, Forbes released this piece on “The Overwhelmed Employee.” Take a look to see what many employees are feeling and ask yourself, “Do I have the tools I need to keep my employees engaged and happy?” We’d love to share with you the features our solutions offer to assist in your efforts. This world-wide issue of keeping negativity out of the workplace and encouraging companies to go on the offensive on behalf of its employees is discussed in detail here:

http://onforb.es/1HZalzS

The App That Saves Time: TimeWorks Mobile

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When we added TimeWorks Mobile to our product offering in 2014 it was exciting news that we couldn’t wait to share! It was immediately apparent that we had a winning app for all our users. The app is convenient, easy-to-use and reliable.

TimeWorks Mobile brings together the best of automated timekeeping and convenience for employees with features that they’ve become accustomed to using in our Employee Self-Service (ESS) portal, such as adding notes to timecards, the ability to request time-off and, of course, providing an easy way to punch in and out as needed. It’s like a breath of fresh air as we step into the next generation of timekeeping with the ease of usability leading the way.

The clock in right from the TimeWorks Mobile app while walking into your first meeting of the day! When in a pinch for time, TimeWorks Mobile has proven to be so helpful so you no longer have to detour to the time clock when you need to join a meeting, or dial in on a conference call, etc.—quickly.

TimeWorks Mobile minimizes the common excuses of not being able to check work schedules, see available time-off, or when you clocked in or out for lunch—this handy little power-app is like a Swiss Army knife of timekeeping usefulness right on your mobile phone! It’s now better than ever with the notes feature improving communication between employee and supervisor, and the Pinpoint GPS location snapshots giving supervisors peace of mind, and ensuring staff is where they should be when clocking in or out. That breath of fresh air can really become a sigh of relief and everyone can concentrate on the work at hand.

Overall TimeWorks Mobile may seem like a small piece of the larger timekeeping experience, but the convenience and useful interface make it feel more like a step in modernizing timekeeping. More thought and care have been given to how employees and supervisors interface with their timecards and hours resulting in less time card related minutia to worry about which gives all of us more time to get down to business!

Reduce Your Cost of Labor

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Manual Timekeeping Pain Points

Erroneous wages paid

The American Payroll Association estimates that the rate of human error in time card preparation is between 1% and 8%.

The Cost:  A conservative 2% human error rate on a $12,000 payroll would equal $240 in erroneous wages paid per pay period.  Moreover, the cost to re-issue correct payroll amounts (if the error is detected and reported) further increases your cost of human error.

Employee punch cards

The average payroll clerk spends 7 minutes per time card each pay period:

  • Preparing and handling time cards
  • Verifying time card totals
  • Computing time card totals
  • Computing shift and dept. totals
  • Reconstructing lost/damaged cards

 

The Cost: Preparing 100 time cards takes an estimated 11.67 hours to complete.  At an average clerical wage of $15.00 per hour, time card preparation would cost $175.05 per pay period.

Employee time theft

Did you know that just 15 employees receiving pay for merely 4 minutes of “wasted” time per day [e.g., untracked breaks, extended lunches, over-approximated punch times, etc.] will total 1380 minutes [23 hours] of additional pay per month?

The Cost:  If your average pay rate is $10.00 per hour, then you pay an extra $230.00 each month for labor worked.

TRY A SIMPLE, AFFORDABLE TIMEKEEPING SOLUTION!

  • Minimizes human error
  • Cuts down on wasted labor time
  • Calculates data in seconds 
  • Saves time and money each pay period

 

The App That Saves Time: TimeWorks Mobile

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TimeWorks Mobile

Like most apps TimeWorks Mobile brings together the best of timekeeping for supervisors and end users from Employee Self-Service (ESS) functions like time card notes, to the ability to request time-off and of course providing an easy way to punch in and out as needed. It’s like a breath of fresh air as we step into the next generation of timekeeping with the ease of usability leading the way.

TimeWorks Mobile minimizes the common excuses of not being able to check work schedules, available time-off, or when you clocked in or out for lunch—this handy little power-app is like a Swiss Army knife of timekeeping usefulness right on your mobile phone!

It’s now better than ever with the notes feature improving communication between employee and supervisor, and the Pinpoint GPS location snapshots giving supervisors peace of mind, and ensuring staff is where they should be when clocking in or out. That breath of fresh air can really become a sigh of relief and everyone can concentrate on the work at hand.

#content

Overpaying Your Employees?

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How many minutes per day are you overpaying employees?

Whether your employees are estimating punch times, arriving late, leaving early or simply not tracking their time; if you’re not using a time clock, you are paying too much for employee labor!

 

So Many Ways to Save on Employee Labor

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RECOVER OVERPAID WAGES

Employee labor is among an employer’s greatest expenses. The good news is that there are many, many ways to minimize this cost with automated timekeeping. Controlling overtime costs is only the beginning. It’s for this reason that automated timekeeping is such a critical tool for employers.

A small investment in timekeeping can return immense savings. Here are just some of the ways employers can save.

Employees arrive late, leave early, and take long breaks. They also forget or approximate in/out times… in their favor. They’re not dishonest. They’re just human.

If you’re not using automated timekeeping you are overpaying for labor. But that doesn’t have to be the case. With automated timekeeping, employees are paid for the time they work, not an inflated best guess.

END BUDDY PUNCHING AND TIME THEFT

According to Nucleas Research, 3 out of 4 companies experience loss from buddy punching.

Whether it’s employee “buddy punching,” falsifying punch times or just getting paid but not doing the work, you pay dearly when you don’t have the right tools. When employees are dishonest, everyone suffers. The solution is actually quite simple (yes, automated timekeeping!).

ELIMINATE OVERHEAD & ADMIN TIME

Take the pain out of collecting time and preparing payroll! Turn days into hours and hours into minutes. Tracking hours, overtime, holidays, time off requests, accruals balances, and more, is a hassle. People make mistakes, so tracking this stuff usually results in costly errors. But automated timekeeping will simplify and change how you do business.

You deserve happy HR and payroll people, so give them their sanity back with automated timekeeping!

#content

Biometric Timekeeping

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Biometric

Saving on labor costs and preventing employee time theft by eliminating “buddy punching” could save your company thousands in labor costs each year while improving employee productivity. Ask us about our selection of biometric clocks to find the best fit for your company!

*The AMERICAN PAYROLL ASSOCIATION estimates that “buddy punching” accounts for up to 5% of gross payroll costs each year.  The illustration above shows a data sample based on a company with a $300,000 gross payroll expense each year.

#content

Empower Your Employees with Employee Self-Service!

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Offer convenience, get accountability.

Employees get convenience, employers get accountability.  Allow employees to view and approve time cards, request time-off, check schedule, view paid time-off balances and more!

BENEFITS OF EMPLOYEE SELF-SERVICE

  • Automate employee time card appro­vals online
  • Automate employee leave requests and approvals
  • Display paid time off accrual balances
  • Enable authorized employees to self-manage time cards online
  • Limit self-service features by employee
  • Share announcements to a specific or group of employees
  • Communicate total hours worked, missing punches, pending time-off requests, and time card notes

State Backlash to Local Paid Sick Leave, Minimum Wage Ordinances

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Sick woman caught a cold. Closeup image of frustrated young woman with red nose lying in bed with thick scarf and sneezing into tissue

From the APA—

State preemption laws are a new trend, enacted in response to local paid sick leave and minimum wage laws. They prohibit local governments (cities and counties) from establishing the right to paid sick leave (and other employer requirements, such as a minimum wage). State preemption laws may invalidate local ordinances already passed. Missouri is the most recent state to enact a preemption law.